This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.
We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.
The purpose of this application is to help the company manage workforce operations, including employee attendance tracking, shift monitoring, and real-time location reporting during active work tasks. Only company administrators and authorized managers can view the data collected through this app.
If you need your account to be created, modified, or deleted, please contact your manager or company administrator directly.
Below is a plain-language explanation of every type of data we collect, why we collect it, and how it is used within the company.
Why: Your location is collected while the app is open and you have an active task, to verify you are at the correct work site and to record accurate attendance.
Who sees it: Only your employer and authorized company managers. Never shared publicly or with third parties.
When: Only while the app is open and a shift or task is active.
Background location is only active during an open work shift or active task. It is not running during your personal time outside of work hours.
Who sees it: Only your employer and authorized company managers.
Why: The app allows you to take a photo to set your profile picture, which helps managers identify employees within the system.
Your camera is not used for any other purpose and images are not shared with third parties. You can revoke this permission at any time in iOS Settings.
Why: The app allows you to choose an existing photo from your library to set as your profile picture.
Your photos are not used for any other purpose and are not shared with third parties. You can revoke this permission at any time in iOS Settings.
Why: The app sends you work-related notifications such as shift start/end reminders, new task assignments, and attendance confirmations. These help you stay informed about your work schedule.
You can turn off notifications at any time in iOS Settings, though this may cause you to miss important work updates.
Why: Your basic personal information is used to create and manage your employee account within the app. This allows the system to identify you, assign tasks to you, and maintain accurate work records under your name.
This information is only accessible to company administrators and is never shared with outside parties.
The words whose initial letters are capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
For the purposes of this Privacy Policy:
Account means a unique account created by the Company's manager or administrator on Your behalf to grant You access to the Service. Employees cannot self-register; all accounts are created and managed exclusively by authorized company administrators.
Application refers to Otmani Amersid, the software program provided by the Company.
Company (referred to as either "the Company", "We", "Us" or "Our" in this Privacy Policy) refers to Otmani-Amersid Gebäude & Glasreinigung, Laiblache 39, 72406 Bisingen, Germany.
Country refers to: Baden-Württemberg, Germany
Device means any iPhone or iPad that can access the Service.
Personal Data (or "Personal Information") is any information that relates to an identified or identifiable individual.
Service refers to the Application.
Service Provider means any natural or legal person who processes the data on behalf of the Company.
Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself.
You means the individual employee accessing or using the Service as authorized by the Company.
The following personally identifiable information is stored in your employee account, created by the company administrator:
Usage Data is collected automatically when using the Service and may include information such as your device's IP address, device type, operating system version, the pages of our Service that You visit, the time and date of Your visit, time spent on those pages, and unique device identifiers.
The Application collects location data while the app is in use and in the background during active work shifts. This is used exclusively for employee attendance tracking and work hour monitoring. Location is never collected outside of active work sessions.
The Application requests access to your device's camera and photo library solely to allow You to update your profile picture. We do not use your camera or photos for any other purpose. You can revoke this permission at any time through iOS Settings.
The Application may send You push notifications related to attendance status, work-hour alerts, and other operational updates. You may opt out of receiving notifications at any time through iOS Settings.
The Company may use Personal Data for the following purposes:
To provide and maintain our Service, including to monitor the usage of our Service.
To manage Your Account: Accounts are created by company administrators to give employees access to the Service. The Personal Data stored in your account allows the system to identify you, assign tasks, and maintain accurate work records.
For workforce management: To track employee attendance, monitor work hours, and manage task assignments as part of the company's internal operations.
To contact You: To contact You by email, telephone calls, SMS, or push notifications regarding work-related updates, shift reminders, or security updates.
To manage Your requests: To attend and manage Your requests to Us.
For other purposes: We may use Your information for data analysis, identifying usage trends, and to evaluate and improve our Service.
We may share Your Personal Data in the following situations:
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy.
Account Information
Support Data
Usage Data
We may retain Personal Data beyond the periods stated above only if required by law, to resolve legal claims, or due to technical backup limitations.
Your information may be transferred to and maintained on computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ. The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy.
This application does not include a self-service account deletion feature. This is because all accounts are created and managed exclusively by the company administrator — employees do not sign up themselves and therefore cannot delete their own accounts from within the app.
If you would like to request access to, correction of, or deletion of your Personal Data, please contact your company administrator or reach out to us directly using the contact information at the end of this policy. We will handle your request in accordance with applicable data protection laws.
Please note that We may need to retain certain information when we have a legal obligation or lawful basis to do so, such as for payroll records or legal compliance purposes.
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
The security of Your Personal Data is important to Us. While We strive to use commercially reasonable means to protect Your Personal Data, no method of transmission over the Internet or method of electronic storage is 100% secure and We cannot guarantee its absolute security.
Our Service does not address anyone under the age of 16. Since this is an internal company application for employees only, all users are expected to be adults of working age. We do not knowingly collect personally identifiable information from anyone under the age of 16.
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top. You are advised to review this Privacy Policy periodically for any changes.
If you have any questions about this Privacy Policy, You can contact us: